The Drawing Toolbar
provides many commands for creating and editing graphics. The toolbar
is located at the bottom of the Power Point screen or it can be activated
by selecting View|Toolbars|Drawing from the menu bar.
- Images can be grouped together so they become one image and can
be moved together or the same formatting changes can be applied
to both at once. Select all the images that will be grouped by holding
down the SHIFT key and clicking once on each image. Then
select Group from the Draw menu. The images can be
ungrouped by selecting Ungroup from the same menu. The rectangles
in the image to the left are separate images with their own sets
of handles and they are grouped together in the image to the right:
- The order of overlapping images can be changed using this feature.
In the example of two rectangles below, the green rectangle is selected
and the Send Backward command was used to move the image
below the blue rectangle. Send Backward and Bring Forward will move
elements by one layer. Send to Back and Bring to Front move the
elements to the back or top of a series of several overlapping graphics.
- Use the nudge actions to move an object slightly in one direction.
- Align or
Distribute - Select a group of objects and choose one of the
the commands from the Align or Distribute menu to change the position
of the objects in relation to one another.
- Rotate or
Flip - Rotate an object 90 degrees or flip the object over its
x- or y-axis.
objects - Deactivate all drawing functions.
rotate - This button will place green handles on certain objects
so they can be arbitrarily rotated. Click and drag the handles to
rotate the objects.
menu - Click the small down arrow to the right of the "AutoShapes"
text to select a shape. [more...]
and Arrow - Click and drag the mouse on the slide to add lines.
Hold down the SHIFT key to draw a straight line. Use the end
points of the completed line to stretch and reposition the line.
and Oval - Click and drag the mouse on the slide to add rectangles
and ovals. Hold down the SHIFT key to add squares and circles.
box - Click to draw a text box on the slide.
art - Click to add WordArt. [More]
- Click to add a clip art image to the slide.
color - Choose a fill color for rectangles, ovals, and clip art.
color - Select a border color for shapes and pictures.
color - Highlight text on the slide and click the small down arrow
next to the Font color icon to select a color.
style - Highlight a line or arrow that has been drawn and click
this button to select a thickness or style for the line.
style - Highlight a line or arrow and select a dash style.
style - Change the arrow head style for an existing arrow or change
a line to an arrow.
- Select a text box to add shadow to text or choose any other object
on the slide to add a drop shadow.
- Add a three-dimensional effect to text and other objects.
To add a clip art
image to a slide, follow these steps:
Insert|Picture|Clip Art from the menu bar or click the Picture
button on the Drawing toolbar..
find an image, click in the white box following Search for clips
and enter keywords describing the image you want to find.
- OR -
Click one of the category icons.
once on the image to want to add to the slide and a selection bar
once on the image you want to add to the slide and the following popup
menu will appear:
- Insert Clip
to add the image to the slide.
Clip to view the image full-size before adding it to the slide.
Drag the bottom, right corner of the preview window to resize the
image and click the "x" close button to end the
- Add Clip
to Favorites will add the selected image to your favorites directory
that can be chosen from the Insert ClipArt dialog box.
- Find Similar
Clips will retrieve images similar to the one you have chosen.
the Close button in the top, right corner of the Insert
Clip window to stop adding clip art to the slide.
An Image from a File
To add a photo or
graphic from a file:
Insert|Picture|From File from the menu bar.
the down arrow button on the right side of the Look in: window
to find the image on your computer.
the file name from the list and click the Insert button.
Activate the image
you wish to edit by clicking on it once with the mouse. Several handles
will appear around the graphic. Click and drag these handles to resize
the image. The handles on the corners will resize proportionally while
the handles on the straight lines will stretch the image. More picture
effects can be changed using the Picture toolbar.
The AutoShapes toolbar
allows you to draw a number of geometrical shapes, arrows, flow chart
elements, stars, and other graphics on a slide. Activate the AutoShapes
toolbar by selecting Insert|Picture|AutoShapes or View|Toolbars|AutoShapes
from the menu bar. Click the buttons on the toolbar to view the options
for drawing each shape.
- Lines - After
clicking the Lines button on the AutoShapes toolbar, draw a straight
line, arrow, or double-ended arrow
from the first row of options by clicking the respective button. Click
in the slide where you would like the line to begin and click again
where it should end. To draw a curved line or freeform
shape, select curved lines from the menu (first and second
buttons of second row), click in the slide where the line should appear,
and click the mouse every time a curve should begin. End creating
the graphic by clicking on the starting end or pressing the ESC
key. To scribble, click the last button in the second
row, click the mouse in the slide and hold down the left button while
you draw the design. Let go of the mouse button to stop drawing.
- Draw these lines to connect flow chart elements.
- Basic Shapes
- Click the Basic Shapes button on the AutoShapes toolbar to select
from many two- and three-dimensional shapes, icons,
braces, and brackets. Use the drag-and-drop
method to draw the shape in the slide. When the shape has been made,
it can be resized using the open box handles and other adjustments
specific to each shape can be modified using the yellow diamond handles.
- Block Arrows
- Select Block Arrows to choose from many types of two- and
three-dimensional arrows. Drag-and-drop the arrow in the slide
and use the open box and yellow diamond handles to adjust the arrowheads.
Each AutoShape can also be rotated by first clicking the Free Rotate
button on the drawing toolbar . Click and drag the
green handles around the image to rotate it. The tree image below
was created from an arrow rotated 90 degrees.
- Flow Chart -
Choose from the flow chart menu to add flow chart elements
to the slide and use the line menu to draw connections between the
- Stars and Banners
- Click the button to select stars, bursts,
banners, and scrolls.
- Call Outs - Select
from the speech and thought bubbles, and line
call outs. Enter the call out text in the text box that is
AutoShapes - Click the More button to choose from a list of clip
Each of the submenus
on the AutoShapes toolbar can become a separate toolbar. Just click
and drag the gray bar across the top of the submenus off of the toolbar
and it will become a separate floating toolbar.
Add headlines in
striking colors and shapes to your presentation using Word Art.
Insert|Picture|WordArt from the menu bar or click the Word
Art button on the Drawing toolbar.
a Word Art style from the listing and click OK.
the text in the Edit WordArt Text box and choose the font,
size, and style for the text. Click OK.
the white box handles around the word art to resize it on the slide.
the yellow diamond handle to change the shape of the text. To revert
back to no shape, double-click the diamond.