WebMail: Using the Calendar

Calendar is a feature of the WebAccess interface that allows you to schedule appointments, meetings, and send notes.

Configuration:

- Go to the Calendar tab on the lefthand side of the window.

- Once in the Calendar screen, you have the option to create a new Appointment, task, or note. When the Calendar is first opened, it will automatically display that day's appointments, notes, and tasks.

- To send any of these, click on Create <calendar option> and a new screen will open where you may enter email addresses of people required to attend, those you wish to attend and those not attending. An appointment/task/note may be set to indicate that the event will be recurring and how often. Once all information is entered, click send and it will send the message.

- To check for new Calendar messages, click on update and that will show any new messages or changes to the existing messages. In this screen also is the option to see a particular date and what appointments are already scheduled for that day.

This is a very useful feature for planning group events, meetings, etc. There are a few things to remember when using appointments, notes, and tasks.

1. In order to view a Calendar message correctly, only open calendar messages through Web Mail; Netscape and Outlook Express are unable to interpret the messages accurately.

2. When a calendar message is sent, it will appear to the sender as pending until the recipient either accepts or declines the message. Expect a delay between when something is accepted by the recipient and when it shows up as accepted to the sender.

3. Calendar messages should only be sent to people using Web Mail, anyone else will be unable to accept/decline.